The NJ Department of Labor and Workplace Development issued a new regulation concerning employer obligations and their record keeping. For employees hired after November 7, 2011 a written copy of the form notification of these regulations must be distributed at the time of hiring. For existing employees a document must be posted in a conspicuous location and distributed to all employees by December 7, 2011. This document serves as a notification that employers must maintain and report records regarding wages, benefits, taxes and other contributions and assessments under New Jersey’s wage, benefit and tax laws.
Summarized in the notification are the record-keeping requirements under the following New Jersey statutes: the Wage Payment Law, the Wage and Hour Law, the Unemployment Compensation Law, the Prevailing Wage Act, and the Gross Income Tax Act.
Important to note, in the event that an employer has an internet or intranet site to which all employees have access and that is used exclusively by the employees, notification can be posted on the site and also sent by email and still satisfy the posting requirement.
Failure to meet this requirement can result in fines of up to $1,000 as well as potential criminal penalties.
Click this link for the form of the notification: NJDOL Notice.
